Help Center -> Personnel System Management -> Department management

## Department management

Before managing company personnel, it is required to describe and manage the departmental organization chart of the company. Upon first use of the system, by default it has a primary department named [Company Name] and numbered [1]. This department can be modified but can’t be deleted.
Main functions of department management include add department and department maintenance.
1. Add Department:
Click [Personnel] - [Department] - [Add department] to show add department edit interface:
The fields are as follows:
Department name: Any character, up to a combination of 40 characters;
Department number: If required, it shall not be identical to another department. The length shall not exceed 5 digits. Click [Verify] to see if repeated or not;
Upper department: Select from the pull-down menu and click [OK];
After editing, click [OK] to complete adding, or click [Cancel] to cancel it.
To add a department, you can also use [Import] to import department information from other software or document into this system. For details, see Appendix 1 Common Operation. [Upper Department] is an important parameter to determine the Company’s organizational chart. On the right of the interface, the Company’s organizational chart will be shown in the form of department tree.
2. Department Maintenance:
Department maintenance includes department edit and delete:
Upon change of department or organizational structure, the user can use [Edit] function to modify such items as department name, department number or upper department. Click department name directly or click the [Edit] button behind the department to access edit interface for modification.
To delete a department, click the check box before the department, and click [Cancel Department], or directly click the [Delete] button behind the department.
Note: A department can not be deleted freely. If so, the personnel under the department will be pending, and some historical data will be unable to be queried. If deletion is required, please first transfer the departmental personnel to other department.