Help Center -> Appendix -> Common operation

## Appendix 1 Common Operation

1. Personnel Selection
In this system, this dialog box is used for all modules using personnel selection:
You can search personnel in two ways:
1) Search by department. Tick the check box before a department in the department list of the pull-down menu to select all personnel of the department. If [Select all personnel under the department] is ticked, all personnel in the department will be selected and shown in the list box of the currently selected personnel;
2) Search by personnel number/name. Enter the name or employee number of the person to be selected in the query box, and click query to show the eligible person in the list box.
When personnel are selected into the list box, if it is required to delete one or more persons, just untick the check box before the personnel. To select or unselect all personnel in the list, click the ‘Select all’ check box under the list.
To cancel all personnel for reselection, click Clear.
2. Select Date
Click the pull-down menu to select date:
Click on year to activate the scroll button for year selection, and click or button to select an earlier or a later year. Click or button to select an earlier or a later month, and click the desired date.
3. Import (taking importing personnel table as an example):
If there is an electronic personnel file, which may be the information of the personnel or access control, attendance or human resources system of another brand, you can import it into this system through the [Import] function.
(1) Click [Import] to show the import edit interface:
Description of items:
Select import table: Currently the system supports the import of department table and personnel table;
Import file: Click [Browse] to select the file to be imported;
File format: Select as per the format of the file to be imported;
Delimiter: The user select from smart search or others, such as comma, semicolon or blank;
Title: Select and set as per whether or not the original file contains a title. If so, enter which row the title is in;
Start row: The row from which importing starts (namely, which row of the original file the data in the first row is in);
File code: Select the code that the original file uses, being Simplified Chinese or English;
Data error processing way: Select “skip the erroneous row, and continue to import”, or “interrupt import and clear imported entries”;
Associated entry processing: Select “auto add to associate table” or “skip the current entry without adding associated entry”.
(2) Click [Browse] to select the file to be imported;
(3) Click [Open] button, and the file format will be automatically shown. Determine delimiter, title, start row and file code, and click [Upload] to show the following window:
(4) In the table below [correspondence between entries and table fields], [file header] is an item row in the original file, [file record] is a data row in the original file, [table field] is an item in the current system. Select corresponding fields in the system from pull-down menus, and unwanted data can be unchecked.
(5) Select data error processing way and associated entry processing, click [Import], and the system will automatically start importing data. When the system prompts that data import is successful, the newly imported data will be shown in the personnel list.
Note:
(1) When importing department table, repeated numbers do not affect import, and can be modified manually;
(2) When importing personnel table, if there is no personnel number or personnel number is “0”, the import operation can’t execute. If you need import the personnel gender, please use “M” represent male and “F” represent female, then execute import operation.
4. Export Data (taking exporting personnel list as an example):
(1) Click [export] to show the edit interface:
When the data size is large, it is recommended to select [Select number of entries to export] to expedite export and reduce system load.
(2) Select the format of exported file: If PDF format is selected, there will be no file code option (namely, no differentiation between Simplified and Traditional Chinese). Click [Export] to directly show the exported file:
If TXT or CSV format is selected, then file codes include Simplified and Traditional Chinese, but Traditional Chinese code can be completely exported only in the operating system in Traditional Chinese. The system prompts Open or Save:
Select [Open] to directly show the list. Select [Save] to pop up the [Save as] dialog box. Determine file name and save type, and select save path. Select [Cancel] to return.
(3) Return to the initial edit interface, and click [Return] to return to the personnel interface.
Note:
(1) When importing department table, repeated numbers do not affect import, and can be modified manually;
(2) Exported table is the list currently shown, being the list of queried or displayed result;
(3) Up to 10,000 latest records can be exported.
5. View Log Records (taking personnel log as an example):
(1) Click log records to show the edit interface.
(2) Enter query condition, click [query] to show the list, click [Clear], clear query condition, and return to the initial interface.
Note:
1. The log records only show the operation log in the current operation module;
2. Log records under some operation menus can be viewed only when entering the edit interface.
For example, from [Access control] - [Door configuration] - [Door management], click [Edit] under “Related operation” of a device to enter the edit interface, and click [Log records] on the upper right corner of the interface to view the operation log.
6. Query Function (taking personnel information query as an example):
Common query: The user can directly select the item to be queried from [Common query] on my work panel, or enter a module for specific query.
Take personnel query as an example:
Enter query condition, click Query, and the query result will be shown below:
Advanced query: Click [Advanced] icon to show advanced query interface(taking personnel information advanced query as an example):
(1) Select the query field in the [Select query field] pull down menu;
(2) Select the condition in the pull down menu such as equal to null, contain, meet any, equal to etc.
(3) Input the query value in the [Range] field;
(4) Click [Add] to add this query information to the [Selected condition] list, the multiple choice of query condition is allowed. But one field and one condition can be selected only once.
Click [Query], the query result display on the list.
The query functions of each menu in the system are similar, differing in that query conditions are different, and the user can enter as prompted.